Governance

What kind of support can you expect from the office? What does the office expect from you as the president or board member of a club or chapter?

Expectations of the Communities

Election and role of presidency and board

  • Any active alumni/ae member may establish a community.
  • Any active alumni/ae member may run for membership of the community board.
  • The organization and elections of the community are described in the brief outline.
  • The community board consists of at least one elected president.
  • The election of a new president is reported to the Association in advance.
  • The community board members train new board members independently.
  • The community board members work on a voluntary and unpaid basis.
  • The community board members are responsible for achieving the community's expectations.

Community management

  • The community board members focus on the mission of the Association.
  • The community board members are responsible for community management and active community life.
  • The community board members provide the Association with an annual programme of planned activities upon request.
  • The community board members proactively share information with other Communities.
  • The community board members support other community board members in joint activities.
  • The community board members regularly seek feedback from their community on their activities.

Event management

  • Events focus on the strategic goals of the Association.
  • The community board members actively create new learning and meeting platforms.
  • The community board members organize events independently.
  • The community board members organize at least one event per year.
  • The events cover their own costs.
  • The carbon footprint of the events is continuously reduced or offset.
  • Enrolled students are actively involved in events.

Communication

  • The community board members keep their community website up to date.
  • The community board members communicate their activities via the website.
  • The community board members interact with their members at least once per quarter.
  • The community board members promote their events independently.

Go to promotion of events

Expectations of the Association

Qualification and replacement of community board members

  • The Association is responsible for the management of the HSG Alumni President’s Club. It ensures an exchange with and between the Communities.
  • The Association is at the disposal of community board members for administrative and content-related matters and supports the achievement of common goals.
  • The Association supports the community board members with the operation of the website.

Go to website manual

Financing

  • The Association supports new foundations / kick-off events.
  • The Association provides the Communities with their own cost centre on the HSG Alumni account. Participation fees, event expenses and sponsorship amounts are handled via this account, provided that the currency is CHF, EUR or USD.
  • Upon request, the Association will provide an up-to-date cost centre statement so that the community board can keep track of the finances at all times.

Community management

  • The Association provides support in the establishment of a community as well as in changes of board members and presidents.
  • The Association maintains the membership data and produces detailed membership lists on request. More on data protection
  • The Association supports Communities in reactivating their members as well as in dissolving the community.
  • If the expectations of the community are not met on multiple occasions, the Association has the right to dissolve the community permanently.

Event management

  • The Association supports Communities in the organization of physical events (50 or more participants). This includes support in the selection of topics, speakers, participant management, communication, venue and equipment.
  • Costs in excess of 100 hours are charged to the Communities. These are paid as a lump sum in accordance with the HSG Alumni management and amount to 20% of the income from the event, but a minimum of CHF 10,000.

Communication

  • The Association reports on registered events in the monthly newsletter.
  • The Association publishes community activities on the basis of reports submitted by the Communities in the "alma" and on social media.
  • The Association provides event material on request.

Go to event material

Mission

Mission, strategic goals and shared values of the HSG Alumni Communities.

Go to the mission, goals and values

Establishing a community

Further information on how to establish an HSG Alumni community.

Establishing a community

Managing the community

Managing the website, entering events and communicating with members.

Manage my community